Opening an individual room offer prepared for you does not require
any data. We do not ask for your e-mail address or for marketing consent.
Our own marketing — sending information about available
rooms and promotions to people who previously joined our
list (a pop-up on the offer page used to allow this; since 19 September 2026
it is gone and we no longer collect new sign-ups). For those people we keep
the e-mail address, optionally a phone number, and the date of consent, IP
address and browser information — solely so that we can demonstrate when and
to what they consented. Legal basis: consent
(Art. 6(1)(a) GDPR) and Art. 398 of the Polish Electronic Communications Law.
Showing you the offer prepared for you and contacting you about
it. Legal basis: steps taken at your request prior to entering into
a contract (Art. 6(1)(b) GDPR) and our legitimate interest (Art. 6(1)(f)).
Keeping proof of consent and a list of people who asked for their
data to be erased. Legal basis: the obligation to demonstrate consent
(Art. 7(1) GDPR) and our legitimate interest in defending against claims
(Art. 6(1)(f)).
What we measure on this site
To know which offers are being viewed and where interested people come from, we
record openings of the list and of room pages, the time spent on the
page, the type of device (phone / computer), the language of the page and
a channel tag taken from the address (e.g. a link posted in a particular group).
We do not use Google Analytics or advertising pixels, and
there are no third-party scripts here. The measurement runs solely on our own
server and the data never reaches anyone but us.
We do not keep your IP address in these records — instead we derive a
hash (a pseudonym). By default it comes from a random
identifier stored in your browser, so we also recognise you on later
visits and can see that you came back. You can switch this off
in the cookie settings (see Cookies below) — the hash then
changes every day and we cannot recognise you the next day.
That identifier is random: it holds no name, no address and nothing taken from
your device, and on its own it does not tell us who you are. It simply ties
your successive visits together.
Legal basis: our legitimate interest (Art. 6(1)(f) GDPR) in
running and improving this listings site.
We work with people who recommend our flats. Each of them has their own link to
this site. If you arrived through such a link, we want to know whom we owe the
contact to — their fee depends on it.
Within a single visit we recognise this from the page address alone
and store nothing on your device.
To make it work when you come back as well, we ask for your consent
using a bar at the bottom of the page. Only after you click “Remember it” do we
store one entry in your browser: the referral code (no name,
no address, no personal identifier), for 30 days.
Nothing is stored before you click “Remember it”, and refusing
changes nothing — the offers, the prices and the form work exactly the same.
Legal bases: your consent for the storage in your browser
(Art. 173 of the Polish Electronic Communications Law) and our
legitimate interest in settling the referral
(Art. 6(1)(f) GDPR).
You may withdraw your consent at any time — with the button below or by
clearing this site’s data in your browser.
Your browser does not remember any referrer.
How we check whether the offer has been read
When you open the offer prepared for you, we record when that happened,
how many times you opened it, which rooms you opened and how long the page stayed
open, as well as whether you came back to it later. We also record your IP address and the type of
device (phone / computer).
On the offer pages we also record how you use them: what you click,
which photos you browse and enlarge, which elements you hover over, which parts of
the page are on your screen and for how long, how far you scroll, which contract
period you pick and whether you open the enquiry form. We do not record what you type
into form fields until you submit the form.
We do this to know whether the offer reached you at all and what caught your
interest — before we call you. Legal basis: our legitimate interest
(Art. 6(1)(f) GDPR) in conducting the conversation about a tenancy.
We use no analytics cookies and no third-party tools for this
(no Google Analytics, no advertising pixels). The measurement runs on our own
server and never leaves it.
This data is deleted together with the offer it relates to, and
immediately if you ask us to erase your data.
You may object to this measurement (Art. 21 GDPR) — write to
kontakt@wynajmijpokoj.pl and we will switch it off for your offers.
The “Send an enquiry” form
Every offer has a form you can use to ask about a room without calling us. In it we
collect your full name, a phone number or an e-mail
address (one is enough — otherwise we have no way of replying), the content
of your message and which offer the question is about.
Answering your enquiry and discussing a tenancy. Legal basis:
steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR)
and our legitimate interest in handling correspondence (Art. 6(1)(f)).
The enquiry reaches our mailbox and the system we use to run our lettings —
so that it does not get lost and so we know what we have already discussed.
Sending the form is not a marketing sign-up. We do not add you to
any mailing list and we do not send you offers you have not asked for.
Providing your details is voluntary, but without a way to contact you we cannot
reply — you can call us on +48 459 569 461 instead.
Is providing your data mandatory
No. You can see the individual offer without giving us anything —
the link you received from our member of staff is enough.
There is nothing to fill in on the offer page other than the “Send an enquiry”
form, and that one is voluntary (described above).
How long we keep your data
Dane subskrybentów przechowujemy do momentu wycofania zgody.
People who previously joined our list of available-room notifications stay
on it until they unsubscribe — one click on the link in every message — or
ask us to erase their data.
After you withdraw consent we keep the address itself on a suppression list,
so that we never write to you again, together with the proof of your earlier
consent.
Offer links do not expire — they work until we revoke them.
We keep the record of how the link was opened together with the link itself and
delete it when we delete the link, or when you ask us to erase your data.
Data from the enquiry form is kept for as long as we are
discussing a tenancy with you, and afterwards for as long as we may need it to
defend against claims. You can object or ask for deletion at any time — see
“Your rights”.
The referral entry (the referrer’s code) lives in your browser
for 30 days and you can delete it at any time with
the button in the “Referral programme” section.
Who we share your data with
The provider hosting this service and the provider of the mailbox we send
messages from. We do not sell your data and we do not transfer it outside the
European Economic Area.
We do not pass your data to the person who referred you — they
receive neither your name, nor your phone number, nor your e-mail address, nor
even a notification about your enquiry. All we settle with them is the fact that
someone they referred signed a tenancy agreement.
Your rights
to access your data and receive a copy of it,
to have inaccurate data corrected,
to have your data erased (the "right to be forgotten"),
to restrict processing,
to data portability,
to object to processing based on legitimate interest,
to withdraw your consent at any time — with a single click
on the "unsubscribe" link in every message, or by e-mail
to kontakt@wynajmijpokoj.pl.
Withdrawing consent does not affect the lawfulness of processing carried out
before it was withdrawn.
You also have the right to lodge a complaint with the President of the Personal
Data Protection Office (ul. Stawki 2, 00-193 Warsaw, Poland).
Cookies
On your first visit we show a box at the bottom of the page telling you about
cookies. We use two: one remembers the choice you made in that
box, the other holds a random identifier that lets us recognise
a returning visitor in the traffic measurement described above. Both live for
181 days.
The identifier cookie is stored as soon as the page first opens,
before you click anything — and we would rather say so plainly than leave you to
work it out. You can switch it off: the “Preferences” button in
that box (or the button below) opens the settings, where the Analytics
cookies category can simply be turned off. The identifier is then deleted and
the measurement keeps running, but anonymously — we will not
recognise you the next day. You may also delete both cookies at any time in your
browser settings.
— change your cookie settings in this browser.
Regardless of that consent, when you start filling in the “Send an enquiry” form
we store one technical session cookie — without it we could not
protect the form against abuse. It disappears when you close your browser.
We use no advertising cookies and there are no third-party
scripts or third-party analytics tools here. The map uses OpenStreetMap tiles.
If you arrived through a referral link and give your consent, we
store one entry with the referrer’s code in your browser — this is described in
the “Referral programme” section above. It is not a cookie: that
information travels with no request and never reaches our logs.
Automated decisions and profiling
We do not make automated decisions about you and we do not profile you.
We use cookies
We use cookies so that this portal works properly.
Below you can decide which cookies we use. You may change your mind at any time by coming back to this page.
Strictly necessary cookies
Always enabled
Needed for the portal to work: remembering your cookie choice and protecting the enquiry form against abuse. These cannot be turned off.
They let us count which offers are viewed and recognise that you have come back. We store a random identifier — no name, no address, no phone number. If you turn them off the measurement still runs, but anonymously: we will not recognise you the next day.
Send an enquiry
Leave your details — we will call or write back, usually the same day.
Enquiry sent
Thank you — we will get back to you as soon as we can.
